COAL CREEK HISTORIC PARK ADVISORY COMMITTEE
JUNE 28, 2011 MINUTES

Present: Carol Snaden, May Gee, Grace Doherty, Florence Bell, John Leung, Imogene Lim, David Durrant
Regrets: Joyce Lowe, Marie Lowe, Josephine Peyton, Lillian Tosoff.

(Motion to approve Imogene's apple and raspberry pie- Group motion approved unanimously and enthusiastically!)

1.Motion to approve the agenda (Carol/Flo) Carried.

2. Motion to adopt the May 24 meeting minutes with addition of Imogene Lim under "regrets". (John/May). Carried.

3. Financial Update. May highlighted items in the expense and income sections and answered questions, on this update prepared by her and Grace. With all bills paid the Credit Union account balance is $90.94. Grace anticipates closing this account once the last of the T-shirts have sold and having all future donations to the Park submitted directly to the Village.
Motion to accept this update (Imogene/John). Carried.

4. Unfinished Business
a. Cumberland Chinatown Picnic Reunion comments-Imogene, John, Marie, May and Joyce attended. Members of the Leung/Lowe family came from across Canada to attend this event as well as a family reunion the day before.
Sales of 12 T-shirts and donations totaled $255.47 that May deposited this morning.
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b. Pavilion picnic tables - Last week the Leung table was returned to Sandwick for plaque replacement and the remaining 2 tables delivered to the pavilion by Public Works staff. The also moved the OAP table to the gravel area outside the pavilion and the wooden table up to the garden area near Comox Lake Road. The grass will need to be clipped and blocks placed under the legs to preserve the wood.
ACTION: Grace has the blocks and she and John will level the table and install the blocks.

c. Disc Golf Proposal response. Previous comments by the group at the February and May meetings were discussed.
MOTION: That the Coal Creek Historic Park Advisory Committee advises the Village that we cannot support the Disc Golf Proposal before a park plan is in place. Issues of liability and meeting the conditions of the park covenant are beyond the scope of this committee.
ACTION: Grace to send this motion to David in response to his request for our input. (David joined the meeting at this point and the motion was read to him. He added that it goes back to why the park was established in the first place. The motion will also be submitted in writing).

d. Walking Park boundaries with Rocky Williams- No response from Rocky yet. The suggestion was made by May that John offer him a couple of dates. July 26 at 10am was chosen as the preferred date and time. It was subsequently changed to Monday, July 25th 10 am.
ACTION: John will talk to Rocky then advise Grace of the outcome which will be passed on to the committee.

e. Asian-style bridge-an e-mail confirming David's proposal to proceed with seeking out options for the bridge and a letter from Ray Iwaasa were distributed with the agenda. Grace related that she'd had a subsequent telephone call from Ray about the issues he presented. Discussion followed about issues such as safety, durability, and options for materials, which retain the look of wood. Committee members supported having Ray work with David in this process.
ACTION: David is willing to have Ray phone him. He will provide a progress report to our next meeting.
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5.New Business
A. Election of new executive. General discussion but no decisions.
b. Where from here? General discussion. We are done with big events and teas; maybe it's time to get back to basics of the park. The pavilion ceiling needs to be cleaned- black spots on the wood- and then clear-coated to preserve the wood; a storyboard showing the photos in the easels had been considered for the pavilion as had a listing of all donors; Meaghan at the museum was planning to have signs designed for the board at Jumbo's Cabin. Options to posting names of donors were discussed, as this would require identifying all donors and getting permission after the fact to post names.

ACTION: Imogene to check with museum staff about the status of the sign project; John to check with contacts who might help us with the pavilion ceiling.

6.Next meeting: Monday, July 25, 2011


7 Motion to adjourn (Imogene)



Grace Doherty, Acting Secretary