COAL CREEK HISTORIC PARK ADVISORY COMMITTEE
JUNE 22 MINUTES DRAFT
PRESENT: Grace Doherty, John Leung, Marie Lowe, Lillian Tosoff, May Gee, Joyce Lowe, Josephine Peyton, Florence Bell, David Durrant.
Chair Grace Doherty called the meeting to order at 10:00 a.m.
AGENDA:
Motion to adopt the Agenda as revised: addition of 3b. Parking in Chinatown site. (Marie/Josephine) Lillian). Carried.
MINUTES OF THE APRIL 27/2010 MEETING:
Motion to approve with the following corrections: Old Business: B. Picnic shelter update -replace "Island Truss" with "Island TimberFrame"; E. protection of site - delete "lot"; New Business: C. Volunteer hours - delete "donations of dollars and"; correct spelling of "Doherty" at bottom of page. (Lillian/May) Carried.
*Note In future, guests and other interested parties attending meetings to be advised that they may not make motions or vote.
UNFINISHED BUSINESS:
A. Picnic Shelter Update
John presented a suggestion for modification of columns in the plans. The group thanked John for his work on this. Joyce showed the group the additional 2 pages she prepared for the Chinatown Picnic Reunion Group meeting in Vancouver this Sunday. They show the donated picnic table now at the site and the thank you messages to the donors posted in the local papers. She and May will make sure that the group is aware of the binder and work on the shelter to date. John will take a second model of the fund-raising thermometer (first one is in the Village office) as well as t-shirts for sale.
David reviewed in detail the plans and quote of $13,500 from Norse Log Homes of Nanaimo. We are now in the process of finalizing the budget to cover the total project costs.
MOTION: Coal Creek Historic Park Advisory Committee supports the plan presented by Manager of Community Services David Durrant and requests that he proceed with the picnic shelter project as presented, on the understanding that the Committee will cover any costs beyond what is available through Village funding. (John/Joyce) Carried.
ACTION: Grace /John to obtain estimates for a 22'x22' pad and for a short sidewalk from the road for wheelchair access.
B. Parking in Chinatown Site
As requested by Manager of Community Services David Durrant members of the group discussed acceptable parking areas. It was decided that the garden area should be marked with posts and eventually large rocks, to prevent drivers from entering this area. It was further decided that those receiving permits to use the park be directed to park in the large open area at the end of the gravel road, in a single row on each side of roadway.
ACTION: Grace to submit this information to the Village.
NEW BUSINESS:
A. Recommendation to Village re: Use of Salden Foundation donation
E-mail communication from Corporate Services Officer Christine Mathews was read and discussed. Telephone calls from Tats and Ray indicated their support of using the donations (Mr. Tokugi Suyama also donated for this express purpose) be used only for maintenance of the cherry trees in future years.
MOTION: To recommend to the Corporate Services Manager that the funds donated by Mr. Suyama and the Salden Foundation be retained for the maintenance of the Cherry trees in No.1 Japanese Town. (Flo/John) Carried.
ACTION: Grace to e-mail this to Christine Mathews.
B. Saito House
David asked the group for the priority paced on obtaining the house and willingness to fund-raise if necessary. The group agreed that this high priority.
ACTION: Put on July agenda.
C. David to look into availability of piped water to both sites
NEXT MEETING: July 27, 2010
ADJOURNMENT: Motion to adjourn at 12:15 am (May).
Grace Doherty