COAL CREEK HISTORIC PARK ADVISORY COMMITTEE
May 25 MINUTES DRAFT
PRESENT: Grace Doherty, Marie Lowe, Lil Tosoff, May Gee, Joyce Lowe, Josephine Peyton, Carol Snaden, Meaghan Cursons, David Durrant.
Chair Grace Doherty called the meeting to order at 10:05 a.m.
AGENDA:
Motion to adopt the Agenda (Meaghan, Lil). Carried
MINUTES OF THE APRIL 27/2010 MEETING:
Motion to approve with the following corrections: spelling of Marie Lowe's and Dwayne Rourke's names. (Carol/Josephine) Carried.
UNFINISHED BUSINESS:
A. Discussion of May 8th Ceremony
- Went well; was beautiful; well received; good press in general before and after; at least 200 attendees; lots of good food and sweets at the reception-thanks to the OAP for so many sweets; wild game stew was very delicious and a special thing.
- Set up of tables, room was beautiful - applaud Jo; Donna was wonderful emcee; event did the community proud- more people should know about this; didn't think speeches were too long; such a wonderful day
- Next time: needed more kitchen/table crew, big lineups for tea so many thanks were happening; mark reserved seating - concern about elders standing, politicians in seats
B. Picnic Shelter Update
Currently approved Frank Lukay plans have problems/issues - agreed that they are not adequate for a variety if reasons (e.g. vinyl soffits, trusses rather than beams) Grace indicated a previously approved plan; David indicated that it was not engineering specs, ready to giver to builder. Moved That the Village proceed with a plan for a picnic shelter that fits within the integrity of the Park, is of the highest quality, and is aesthetically and culturally appropriate AND the at the Committee be provided with interim updates to ensure that the project is on track with the integrity of the Park. (May/Meaghan). Carried
ACTION: David will contact Herold Engineering for full schemes (if they exist). He will also include Island TimberFrame in the conversation, offering the chance to bid or offer to contribute.
C. Financial Update (Circulated)
Suggestion made that donations or contributions be directed in one of three ways: No. 1 Japanese Town; Chinatown; Coal Creek Park. Moved (May/Josephine) that the Advisory Committee maintain and assert its role in identifying Park project priorities for the Village and identifying where the projects fall within these three areas. Carried.
D. Nick Ward's Project
Nick Ward will be proceeding with his project and thanks the Committee for support.
E. Protection of Site
David asked the Committee how they feel about events. Agreed that bike races/staging O.K. but no overnight parking or camping (tents or RVs) David will look into this re: the Parks Bylaw. Currently no unauthorized motorized vehicles are allowed in the park. Direction: The Committee should determine the location of the parking within the Chinatown site. Grace will schedule this. Jo raised the issue of accessibility-closer car parking to the picnic shelter? Tabled to next meeting.
NEW BUSINESS:
A. Thermometer fundraising sign David would like us to wait until we know actual costs. Committee members expressed desire to know what the final price tag will be. David suggested that next meeting might be possible. This would not include picnic tables or signage.
B. Signage May asked about signage in the shelter showing the photos. This and other signage will be part of Village-wide signage projects in the future. Meaghan asked to meet with David about proposed work on the signboard at Jumbo's Cabin.
C. Volunteer hours Jo suggested that we should be tracking time/in-kind and communicating this to Council on a regular basis.
NEXT MEETING: June 22, 2010
ADJOURNMENT: Motion to adjourn at 11:55 am (Marie).
Meaghan Cursons - Acting Secretary (Typed by Grace Doherty)